Legal information
Privacy Notice
Information on the processing of your personal data under the Turkish Personal Data Protection Law No. 6698 (KVKK).
Version 2 · Last updated 31 October 2026
This English text is provided for information. In case of any discrepancy, the Turkish version prevails.
1. Data controller
Your personal data are processed by the Education and Youth Research Association (EGADER) as data controller under the Turkish Personal Data Protection Law No. 6698 (“KVKK”). Address: Molla Hüsrev Mah. Emir Hoca Sk. No:8, 34134 Fatih / Istanbul, Türkiye.
2. Data we process
| Category | Examples | Where |
|---|---|---|
| Identity | Name, date of birth, Turkish ID number where a call requires it | Application forms |
| Contact | E-mail, phone, city, organisation | Application and contact forms |
| Application content | Education, language level, motivation answers, CV and uploaded documents | Application forms |
| Special categories | Health, dietary or special-needs information you choose to share | Relevant application forms (with your explicit consent) |
| Newsletter | E-mail, name (optional), language, subscription and consent time | Newsletter form (with consent) |
| Transaction security | Irreversible hash of IP address and browser, timestamps, cookie consent record | All forms and cookie preferences |
3. Purposes and legal grounds
- Receiving, evaluating and announcing the results of applications — necessity for entering into a contract (Art. 5/2-c) and legitimate interest (Art. 5/2-f).
- Reporting and audit obligations of grant programmes such as Erasmus+ — legal obligation (Art. 5/2-ç).
- Answering your messages — legitimate interest (Art. 5/2-f).
- Newsletter — explicit consent (Art. 5/1), which you may withdraw at any time with the link in each e-mail.
- Security of the site and forms — legitimate interest (Art. 5/2-f).
- Using health and special-needs information for event planning — explicit consent (Art. 6/2).
4. Transfers
To the extent necessary to run a project, your data may be shared with granting bodies (e.g. the Turkish National Agency), partner organisations, competent public authorities where legally required, and technical service providers (hosting, Microsoft 365 for e-mail, Cloudflare for security checks). Transfers abroad are carried out in line with Article 9 of the KVKK.
5. Retention
Contact messages are kept for 24 months; applications for up to 36 months after the end of the project and the grant programme’s audit period, after which they are deleted or anonymised.
6. Your rights
Under Article 11 of the KVKK you have the right to learn whether your data are processed, request information, learn the purpose and whether data are used accordingly, know third parties to whom data are transferred, request correction, deletion or destruction, object, and claim compensation.
7. How to apply
Send your request in writing to the address above or from your registered e-mail address to [email protected]. You may also use the contact form and choose the “Personal data (KVKK) request” topic. Requests are answered free of charge within 30 days.